Executive Assistant, Suffolk – VACANCY FILLED

This is a newly created role for an Executive Assistant to join a business as they embark on an exciting growth journey.

A permanent, full time role with a salary of £28-30,000 per annum + benefits.

The role will require you to perform a variety of administrative tasks and support the company’s senior-level managers. The areas of responsibility for this role are very wide and thus you must be competent in managing different tasks at any one time. You will be the one to ensure that all administrative tasks are well co-ordinated and completed in a timely manner.

To be successful in this role, you should be well-organised, have excellent time management skills and be able to act without guidance.

Key Responsibilities Include:

• Act as the point of contact among executives, employees, clients, and other external partners
• Organise and maintain the administrative policies within the organisation, recommending changes as appropriate.
• Input and accurately maintain the weekly production planning schedule
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Rack daily expenses and prepare weekly, monthly, or quarterly reports
• Oversee the performance of other administrative staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Inbox management
• Screen and direct phone calls and distribute correspondence
• Undertake HR administrative tasks to support new starters
• Answering customer and supplier queries via telephone and email
• Consulting with other teams within the company to support projects and resolve queries.
  Ensure that all forms and logs are maintained and that all documents are filed systematically

Requirements include:

• Previous experience of working in a busy administrative role ideally within a manufacturing or multi-site environment
• Expert organisational skills and hands on experience of managing and maintaining data with a high attention to detail
• Demonstrated leadership, problem solving, and decision-making skills
• Proven ability to build effective relationships with key stakeholders
• Self-starter with a strong drive for results, capable of managing multiple projects
• Impeccable ethics and integrity
• Excellent time management skills with respect to prioritisation and self-management
• Excellent written and verbal communication skills
• Positive attitude and a keenness to learn
• Excellent computer skills including advanced excel skills

The role offers a salary of £28-30k + benefits and it can be carried out in a hybrid capacity with a mixture of office and home working.

As the role is newly created it also gives you the opportunity to have a big input into its development.